Launch-day leads, qualified and booked for site visits — before they cool.
A lead-to-site-visit system for Indian developers: AI WhatsApp replies and voice qualification calls in minutes, site-visit scheduling with reminders, and nurture that runs from first enquiry to booking — per project, tower and phase.
Where launch revenue slips away
You spend lakhs acquiring every lead. These are the six places most developer sales teams quietly lose them.
Launch spike, small sales team
A launch weekend can pull in a couple of thousand enquiries while your callers get through a few hundred. The rest hear back on Tuesday — after they've booked visits with the project across the road.
The same buyer, counted three times
One buyer enquires on 99acres, a Meta ad and through a channel partner. Your sheet has three "fresh" leads, three salespeople call the same person, and nobody knows which source actually delivered.
Verbally confirmed visits that don't happen
The visit is "confirmed" on a call with no location pin, no reminder and no pickup detail. Come Sunday morning, your site office is left waiting for buyers who never set out.
Silence between visit and booking decision
Buyers take weeks to months to decide — loans, family opinions, comparing projects. If nothing useful reaches them in that window, the project that stayed in touch gets the booking.
Channel-partner leads you can't attribute
CPs push leads over personal WhatsApp. Registration is informal, duplicates slip through, and when the deal closes you can't tell which partner brought the buyer — or defend the brokerage claim.
Outdated brochures and price sheets
Salespeople forward whatever PDF is on their phone. A buyer gets last quarter's price sheet, an old floor plan, and your team spends the first five minutes of every call correcting it.
From portal enquiry to booking — the full workflow
What happens to every lead the moment it lands, whether it arrives at 2pm on a weekday or midnight on launch day.
Lead lands from portal, ad or CP
Enquiries from 99acres, MagicBricks, Housing.com, Meta and Google lead forms and channel partners flow into one CRM, de-duplicated against your existing pipeline and tagged with project, tower and source.
Without Orbixel: Leads sit in portal dashboards and personal WhatsApp chats
Instant WhatsApp reply
Within seconds the buyer gets a reply with the current brochure, floor plans and price range you approved — plus available site-visit slots. Every message carries your RERA registration details as configured.
Without Orbixel: First reply goes out when a salesperson is free
AI voice qualification call
The AI voice agent calls to qualify on budget, configuration, possession timeline and loan requirement — inside permitted calling hours. Genuinely hot leads are handed to your sales team mid-moment, with the full conversation attached.
Without Orbixel: Callers qualify whoever they reach, in whatever order
Site visit booked & confirmed
The buyer picks a slot, gets a confirmation with the location pin and cab/pickup details if you offer them, and receives reminders the day before and the morning of the visit.
Without Orbixel: Visits are pencilled in and half don't show
No-show recovery
A buyer who misses the visit gets an immediate, polite reschedule offer — not a scolding call three days later. Recovered visits re-enter the pipeline with their history intact.
Without Orbixel: No-shows are written off as dead leads
Post-visit nurture until decision
Over the weeks a buyer takes to decide, they receive a cadence of project-approved updates — construction milestones, payment-plan explainers, unit availability — keeping your project in the conversation while loans and family decisions play out.
Without Orbixel: Nothing goes out between the visit and the booking call
Hot handoff to your sales team
When a buyer signals intent — asks for a cost sheet, revisits pricing, requests a callback — the conversation routes to a salesperson instantly, with the entire enquiry-to-visit history on one screen.
Lead lands from portal, ad or CP
Enquiries from 99acres, MagicBricks, Housing.com, Meta and Google lead forms and channel partners flow into one CRM, de-duplicated against your existing pipeline and tagged with project, tower and source.
Without Orbixel: Leads sit in portal dashboards and personal WhatsApp chats
Instant WhatsApp reply
Within seconds the buyer gets a reply with the current brochure, floor plans and price range you approved — plus available site-visit slots. Every message carries your RERA registration details as configured.
Without Orbixel: First reply goes out when a salesperson is free
AI voice qualification call
The AI voice agent calls to qualify on budget, configuration, possession timeline and loan requirement — inside permitted calling hours. Genuinely hot leads are handed to your sales team mid-moment, with the full conversation attached.
Without Orbixel: Callers qualify whoever they reach, in whatever order
Site visit booked & confirmed
The buyer picks a slot, gets a confirmation with the location pin and cab/pickup details if you offer them, and receives reminders the day before and the morning of the visit.
Without Orbixel: Visits are pencilled in and half don't show
No-show recovery
A buyer who misses the visit gets an immediate, polite reschedule offer — not a scolding call three days later. Recovered visits re-enter the pipeline with their history intact.
Without Orbixel: No-shows are written off as dead leads
Post-visit nurture until decision
Over the weeks a buyer takes to decide, they receive a cadence of project-approved updates — construction milestones, payment-plan explainers, unit availability — keeping your project in the conversation while loans and family decisions play out.
Without Orbixel: Nothing goes out between the visit and the booking call
Hot handoff to your sales team
When a buyer signals intent — asks for a cost sheet, revisits pricing, requests a callback — the conversation routes to a salesperson instantly, with the entire enquiry-to-visit history on one screen.
From campaign to booking, per project
A developer's lead problem isn't a generic CRM problem. You're running multiple projects, towers and phases at once, with portal leads, ad leads and channel partners all claiming credit for the same buyer. This is how the system is configured around that reality.
Multi-project routing by tower, phase and configuration
A lead on your Whitefield 2BHK launch and a lead on your North Bangalore plotted development are handled as different pipelines from the first message — different brochures, different price bands, different nurture tracks, one dashboard.
AI voice qualification that asks what your closers ask
Budget range, configuration, possession timeline, self-funding or loan — the questions are yours, configured with your team. Buyers who are ready now are handed to sales immediately; everyone else stays in nurture instead of clogging your closers' call lists.
De-duplication with source attribution
When the same buyer arrives via a portal, an ad and a channel partner, the system merges them into one record and keeps every source on it. You finally see which portal subscription and which CP actually produce bookings, not just enquiries.
Site-visit logistics, not just scheduling
Location pin, parking or pickup details, day-before and morning-of reminders, and an automatic reschedule offer if the buyer doesn't show. Your site office knows who's actually coming, and buyers stop getting lost on the way to an under-construction gate.
Nurture content you approve before it ever sends
Construction-milestone updates, payment-plan explainers and availability notes are drafted from material your team supplies — RERA details included — and nothing goes out that you haven't signed off. The system carries your message; it doesn't invent one.
Channel-partner lead registration and status updates
CPs get a clean way to register a lead, instant confirmation of whether it's fresh or a duplicate, and status updates as their buyer progresses — which keeps partners sending you leads instead of routing them to whoever responds faster.
What buyers receive from first enquiry to site visit
Examples only — every template is written around your business and approved by your team before it goes live.
Instant reply to a portal or ad lead
Hi {Name}, thanks for your interest in {Project Name} ({RERA Reg. No.}). Here's the latest brochure with floor plans and the current price range: {link}. We're hosting site visits this Saturday and Sunday — morning (10am–1pm) or afternoon (3–6pm). Which works for you? I can also arrange a callback from our sales team if you'd like to discuss configurations first.
WhatsApp ✓✓
Day before the site visit
Hi {Name}, looking forward to seeing you tomorrow at {time} for your visit to {Project Name}. Location pin: {link}. If you're driving, visitor parking is at Gate 2; if you'd like a pickup from {metro/landmark}, just reply PICKUP. Need to reschedule? Reply R and I'll offer fresh slots.
WhatsApp ✓✓
Two days after the site visit
Hi {Name}, it was good having you at {Project Name} on {day}. A few things buyers usually ask next: the unit-wise cost sheet, the payment plan options, and the loan partners we work with — happy to send any of these. Just reply 1, 2 or 3, or ask me anything else about the tower you saw.
WhatsApp ✓✓
Construction-milestone update to nurtured leads
Namaste {Name} ji, quick update from {Project Name}: {Tower} has reached {milestone, e.g. 12th slab casting} and work is on schedule as per the timeline shared with you. Fresh photos from site: {link}. If you'd like to revisit the site or discuss availability in your preferred configuration, just reply here — no obligation.
WhatsApp ✓✓
The system behind it
Five modules, configured around your workflow — use one or all of them.
Keep the tools you already use
We connect via APIs, webhooks or exports where the tool allows it. Names are trademarks of their owners; no partnership implied.
Built for how your industry is regulated
The rules below may apply to your business. We configure workflows with them in mind — this is not legal advice.
RERA disclosures
Project registration numbers and disclosures may apply to every project message you send. These details are supplied by you and configured into templates — and we never include appreciation, return or investment-outcome claims.
TRAI / DLT & calling hours
AI voice calls run within permitted calling hours and follow DLT registration rules for promotional communication where they may apply. Numbers on DND lists and opt-outs are respected.
DPDP Act 2023
Buyer data is collected with consent, used for the stated purpose, and can be exported or deleted on request. Access to conversation history is role-based within your team.
WhatsApp Business policy
Messaging runs on the official WhatsApp Business Platform with opt-in contacts and approved templates — which also protects your sender number from being reported and blocked.
This is a practical summary, not legal advice. We configure workflows to your compliance requirements; your legal counsel remains the final word.
From first call to live system in about a week
Free audit
We review how enquiries are handled today and show you exactly where people drop off.
Workflow blueprint
A one-page map of your journeys — messages, timings, routing rules — agreed before we build.
Build & go-live
Standard setups are live in about 7 days. Done for you, tested with your team.
Optimise monthly
We review transcripts and drop-off points every month and tune the workflows.
AI Automation + CRM system from ₹41,999
One-time setup. No per-seat fees.
- One-time setup: WhatsApp AI agent, AI CRM and workflows configured for your business
- Monthly running fee based on your message/call volume — typically ₹3,000–₹8,000/month
- Paid 2-week pilot at ₹15,000 — credited toward setup if you proceed
Probably not the right fit if…
- Developers looking for an ERP or construction-project management tool — we handle buyer communication, not site operations.
- Teams that want to send WhatsApp blasts to purchased lead lists without opt-in.
- Anyone expecting us to promise bookings or sales outcomes — we fix response speed, follow-up and attribution, not market demand.
Frequently Asked Questions
A CRM stores your leads; it doesn't reply to them. Orbixel is the layer that answers every enquiry in seconds, qualifies buyers on a voice call, books and reminds site visits, and runs post-visit nurture — with the AI CRM included so everything lives in one place. If you already use a CRM you like, we can connect to it via API where available. For a broader CRM comparison, see our CRM for real estate page.
Yes — this is exactly what the system is built for. The WhatsApp agent replies to every lead instantly, and the AI voice agent qualifies them in parallel within permitted calling hours, so coverage doesn't depend on how many callers you can roster that weekend. Your sales team only spends time on buyers who come back qualified.
The questions your closers would ask first: budget range, preferred configuration, possession timeline, and whether the buyer needs a loan. The script is configured with your team during setup, in the languages your buyers speak. Buyers showing genuine intent are handed to a salesperson immediately with the full context.
We're transparent about it, and we've found buyers care far more about getting an instant, useful answer than about who typed it. Any buyer can ask for a human at any point and gets handed over with the conversation history attached, so nobody has to repeat themselves.
Channel partners register leads through a structured flow instead of personal WhatsApp. Every lead is de-duplicated against your pipeline, tagged with its source — portal, campaign or CP — and the partner gets status updates as their buyer progresses. That gives you a defensible record when brokerage claims come up.
From you. All project content — brochures, floor plans, price ranges, RERA registration numbers, milestone updates — is supplied and approved by your team before it goes into any message. The system delivers the current approved version every time, which also fixes the outdated-PDF-forwarded-by-salespeople problem.
Standard setups go live in about 7 days; multi-project and CRM-integration work is scoped separately. Pricing starts from ₹41,999 one-time setup plus a monthly running fee that depends on message and call volume — typically ₹3,000–₹8,000/month. If you'd like to test first, a paid 2-week pilot at ₹15,000 is credited toward the setup fee if you proceed.
Both, but they're separate services. This page covers lead management — handling, qualifying and converting the leads you already get. Our performance marketing team also runs Meta and Google campaigns for developers, and the two work best together; see our real estate marketing page for that side. We don't promise lead volumes — campaigns are optimised continuously and reported honestly.
Have a different workflow in mind?
Related pages & tools
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We review how your enquiries are handled today and show you where people drop off — free, no obligation.
Your next launch deserves better than a spreadsheet and a calling team of four.
Get a free WhatsApp workflow audit — we'll map how your leads are handled today and show you exactly where buyers drop off between enquiry and site visit.