CRM for Coaching Institutes & EdTech in India — Automate Admissions, Collect Fees
Automate admission inquiries, send fee reminders, reduce no-shows, and collect parent reviews — without adding staff.
Note: The AI handles admission coordination and fee reminders only. It never gives academic advice or exam predictions. Student data stays in your existing system or Google Calendar.
The Problem
Why coaching institutes struggle with admissions
Counsellor overwhelmed with admission inquiries
50 WhatsApp messages, 20 calls, and 10 walk-ins on a Monday. The counsellor misses half of them. The student and parents visit a competitor.
Fee reminders sent manually every month
Admin sends fee reminders one by one on WhatsApp. Some are missed. Some students pay late. Cash flow suffers.
No system to collect parent or student reviews
Students finish their course. No one asks them for a Google review or testimonial. Your Google rating is 3.9 while the institute down the road is 4.7.
How It Works
From student inquiry to enrolled admission
Student or parent WhatsApps: "I want to know about your NEET coaching batch"
AI replies in 30 seconds with batch details, fees, and seat availability
Counselling slot booked in calendar — student receives confirmation
30-day and 7-day reminder before batch start
Monthly fee reminder sent via WhatsApp with payment link (Razorpay)
Post-course: Google review request + referral ask sent via WhatsApp
Real Results
coaching institute clients
Frequently Asked Questions
WhatsApp automation ensures every admission inquiry — received at any hour — gets an instant reply with course details, fee structure, and batch availability. The AI qualifies the student's exam target and grade, books a counselling slot, and follows up automatically. Institutes using Orbixel report 2–3x higher inquiry-to-enrolment conversion.
Yes. Fee reminders are sent via WhatsApp 7 days before the due date and on the due date. A Razorpay payment link is included for instant online payment. Institutes see on-time fee collection rates improve from ~60% to 85–90% within the first month.
Yes. For EdTech platforms (online courses, subscription-based learning), the system handles lead qualification, free trial follow-ups, subscription renewal reminders, and churn recovery sequences via WhatsApp. For offline coaching institutes, it handles in-person counselling bookings and fee collection.
Yes. The WhatsApp AI agent and voice agent support Hindi, English, and Hinglish. For regional coaching institutes, we also support Marathi, Bengali, Tamil, and Kannada query handling.
After course completion or semester end, the AI sends each student and parent a personalised WhatsApp message requesting a Google review — with a direct link to your Google Business Profile. Most institutes see their Google review count triple within 90 days.
Automate Admissions. Boost Enrolments.
See how the AI handles admission inquiries, fee reminders, and parent coordination for your institute.