Every portal lead followed up. Every listing matched. One small team.
99acres, MagicBricks, Housing and NoBroker leads land in one CRM, buyers get matched to new listings automatically, and resale and rental follow-ups run on WhatsApp without your number getting reported. Built for Indian broker offices of two to ten people.
Where broker revenue slips away
None of these need more leads to fix. They need the leads you already pay for to be handled properly.
Five portals, five inboxes, one memory
Enquiries arrive on 99acres, MagicBricks, Housing, NoBroker and your personal WhatsApp. Nobody deduplicates them, so the same buyer gets three replies one day and silence the next.
Requirements remembered, not recorded
A buyer says "2BHK, Whitefield side, under ₹90 lakh, moving in March" on a call. It lives in the agent's head until the agent forgets, switches SIM cards or quits.
New listings never reach waiting buyers
You post a fresh listing on the portal and Instagram, but the forty buyers who told you their requirements last month never hear about it. The match dies in a notebook.
Night rental enquiries die by morning
Tenants search after work, between 8pm and midnight. By the time someone replies at 11am, they have already booked visits through two other dealers.
Broadcast groups that get you reported
Blasting every new listing to every contact from a personal number ends the same way: spam reports, a blocked number and a business built on a SIM card you no longer control.
No idea which portal actually pays
Every subscription gets renewed because nobody can see leads-to-visits-to-deals by source. The portal that delivers might be the cheapest one you are thinking of dropping.
From portal ping to closed deal
The workflow we set up for a typical broker office, step by step.
Enquiry arrives
A lead comes in from any portal, a Meta lead form or a direct WhatsApp message. The buyer gets an instant, polite reply and two or three requirement questions — not silence.
Without Orbixel: The lead sits unread while the same buyer hears from four other dealers.
Requirement captured
Budget, preferred localities, BHK, rent-or-buy, move-in date and loan status are stored as structured CRM fields against the contact — searchable months later, by anyone in the office.
Without Orbixel: The requirement lives in one agent's head and leaves when they do.
Listings matched
Every new or existing listing is tagged the same way. When a listing fits a waiting buyer's requirement, the buyer gets a WhatsApp alert — only if they opted in to hearing from you.
Visit scheduled
The property visit is booked with date, time and location pin. The owner or landlord gets a confirmation, the buyer gets a reminder the evening before, and a reschedule is one reply away.
Without Orbixel: Visits confirmed on a phone call; half of them forgotten by evening.
Hot leads called back
For high-intent resale enquiries, the AI voice agent calls during permitted hours, re-confirms budget and timeline, and hands warm conversations to your senior broker with the full context.
Post-visit follow-up
Day two after the visit, the buyer gets a check-in: feedback on the property, two alternatives if it didn't work, and a clean handoff to negotiation when it did.
Re-engagement & reporting
Buyers who went quiet get a 14-day "still looking?" nudge, closed deals get a review request, and you get a source-wise view of leads, visits and deals for every portal you pay for.
Enquiry arrives
A lead comes in from any portal, a Meta lead form or a direct WhatsApp message. The buyer gets an instant, polite reply and two or three requirement questions — not silence.
Without Orbixel: The lead sits unread while the same buyer hears from four other dealers.
Requirement captured
Budget, preferred localities, BHK, rent-or-buy, move-in date and loan status are stored as structured CRM fields against the contact — searchable months later, by anyone in the office.
Without Orbixel: The requirement lives in one agent's head and leaves when they do.
Listings matched
Every new or existing listing is tagged the same way. When a listing fits a waiting buyer's requirement, the buyer gets a WhatsApp alert — only if they opted in to hearing from you.
Visit scheduled
The property visit is booked with date, time and location pin. The owner or landlord gets a confirmation, the buyer gets a reminder the evening before, and a reschedule is one reply away.
Without Orbixel: Visits confirmed on a phone call; half of them forgotten by evening.
Hot leads called back
For high-intent resale enquiries, the AI voice agent calls during permitted hours, re-confirms budget and timeline, and hands warm conversations to your senior broker with the full context.
Post-visit follow-up
Day two after the visit, the buyer gets a check-in: feedback on the property, two alternatives if it didn't work, and a clean handoff to negotiation when it did.
Re-engagement & reporting
Buyers who went quiet get a 14-day "still looking?" nudge, closed deals get a review request, and you get a source-wise view of leads, visits and deals for every portal you pay for.
Built for how a broker's desk actually runs
A brokerage is not a builder's sales office. You don't own the inventory, both sides of the deal call you, and the same buyer may take three months to decide. These are the parts we configure specifically for broker and channel-partner offices.
Requirements as data, not memory
Budget band, localities, BHK, rent-or-buy, move-in window and loan readiness are captured as CRM fields on first contact. Any agent can pick up the conversation months later without asking the buyer to repeat themselves.
Listing-to-buyer matching
When a new listing is entered, it is matched against every waiting requirement in your CRM. Matched buyers who opted in get a WhatsApp alert with photos and a visit option. Matches your senior people would have found by memory now happen the same day.
Separate cadences for resale and rental
Rental leads decay in hours; resale buyers decide over weeks. Rental enquiries get instant replies, same-day visit slots and quick owner confirmations. Resale buyers get a slower, structured follow-up that respects their timeline without going silent.
Owner and landlord side, covered
Listing owners get visit confirmations, feedback summaries and status updates — the thing most owners complain brokers never do. That side of the relationship is what brings you the next exclusive mandate.
Lead assignment for 2–10 person teams
Incoming leads are assigned round-robin or by locality, each agent sees only their pipeline on their phone, and the owner sees everything. No more two agents calling the same buyer, or a lead orphaned when someone is on leave.
Portal ROI, finally visible
Every lead keeps its source tag through visit and deal. At renewal time you can see which portal subscription produced site visits and closures — and which one only produced a bill.
What buyers and owners hear from your office
Examples only — every template is written around your business and approved by your team before it goes live.
Right after a buyer's first enquiry
Hi Ramesh, thanks for your enquiry about the 2BHK in HSR Layout. So I only send options that genuinely fit: is this for own use or investment, what budget range are you comfortable with, and when are you planning to move? I'm RERA-registered and can arrange a visit this week. — Suresh, ABC Realty
WhatsApp ✓✓
A new listing matches a waiting buyer
Hi Ramesh — a 2BHK has just come up in HSR Sector 2 that matches what you told me: 1,120 sq ft, east-facing, ₹88 lakh, owner expecting a quick decision. Want me to hold a visit slot for Saturday morning? Reply YES and I'll confirm with the owner.
WhatsApp ✓✓
Evening before a rental property visit
Hi Priya, confirming your visit tomorrow at 11:00 AM — Green Acres, Flat 302, Koramangala 4th Block. The owner will show you around and I'll be available on call. Rent is ₹32,000 with a 6-month deposit, as discussed. Location pin below. Reply R if you need to reschedule.
WhatsApp ✓✓
14 days after a buyer went quiet
Hi Amit, just checking in — are you still looking for a 3BHK around Whitefield? A few good options have come up since we spoke, including one society where the owner is covering brokerage. Want me to send photos? If you've already closed elsewhere, reply DONE and I'll stop messaging you.
WhatsApp ✓✓
The system behind it
Five modules, configured around your workflow — use one or all of them.
Keep the tools you already use
We connect via APIs, webhooks or exports where the tool allows it. Names are trademarks of their owners; no partnership implied.
Built for how your industry is regulated
The rules below may apply to your business. We configure workflows with them in mind — this is not legal advice.
RERA agent registration
Where your state requires broker or agent registration, your registration number and office details may need to appear in your communications. We configure these details — supplied by you — into your profile and message templates.
WhatsApp opt-in & templates
Listing alerts go only to buyers who opted in, using approved WhatsApp Business templates. This is what keeps your number from being reported and blocked — the exact opposite of a broadcast blast.
TRAI / DLT for calls & SMS
AI voice callbacks follow permitted calling hours and DLT-registered SMS rules where they may apply. Promotional calling to DND numbers is not something we set up.
DPDP Act 2023
Buyer and owner contact details are personal data. Consent capture, purpose limitation and deletion on request may apply to how you store and use them — we configure the system accordingly.
RERA agent registration requirements differ by state. This page is not legal advice — confirm your specific obligations with your state RERA authority.
From first call to live system in about a week
Free audit
We review how enquiries are handled today and show you exactly where people drop off.
Workflow blueprint
A one-page map of your journeys — messages, timings, routing rules — agreed before we build.
Build & go-live
Standard setups are live in about 7 days. Done for you, tested with your team.
Optimise monthly
We review transcripts and drop-off points every month and tune the workflows.
AI Automation + CRM system from ₹41,999
One-time setup. No per-seat fees.
- One-time setup: WhatsApp AI agent, AI CRM and workflows configured for your business
- Monthly running fee based on your message/call volume — typically ₹3,000–₹8,000/month
- Paid 2-week pilot at ₹15,000 — credited toward setup if you proceed
Probably not the right fit if…
- Brokers looking to buy ready-made lead lists — we don't sell leads, and purchased lists perform poorly on WhatsApp.
- Anyone who wants to blast listings to numbers that never opted in — we won't set that up, and it will get your number blocked anyway.
- Offices that want the AI to negotiate prices or commit to possession dates — those conversations stay with your people, by design.
Frequently Asked Questions
Because the cost shows up in deals you never hear about, not in a report. When a requirement lives in a notebook, a matching listing that comes in next month finds no buyer. A CRM with automatic follow-ups doesn't add work — it removes the re-asking, the searching and the forgetting, and any agent in your office can continue a conversation you started.
Numbers get blocked when people receive messages they never asked for — that's how broadcast groups on personal numbers end. We work the opposite way: buyers opt in, messages go through the WhatsApp Business API with approved templates, and every message carries a working opt-out. If your current approach is blasts to saved contacts, switching to opt-in messaging is the single biggest protection you can give your number.
We don't sell lead lists, and we'd suggest you be cautious of anyone who does. The core system works on the enquiries you already pay for — portal subscriptions, your own referrals, walk-ins. If you want more volume, our performance marketing team can run Meta and Google lead campaigns for your micro-market, with the leads landing directly in the same CRM.
The AI automation and CRM system starts at ₹41,999 as a one-time setup, plus a monthly running fee that depends on message and call volume — typically ₹3,000–₹8,000 per month. If you want to test it first, a paid 2-week pilot at ₹15,000 is credited toward the setup if you proceed. There are no per-lead or per-deal charges from us.
Every buyer requirement is stored as structured fields — budget band, localities, BHK, rent-or-buy, move-in window. When your team enters a new listing with the same fields, the system finds the waiting buyers it fits and sends an alert to the ones who opted in. It does the matching your best agent does from memory, except it never forgets a buyer from three months ago.
Both, and they're configured differently because they behave differently. Rental enquiries get instant replies at any hour, same-day visit slots and fast owner confirmations, because tenants decide in days. Resale buyers get a longer cadence — post-visit follow-ups, alternative suggestions and re-engagement over weeks, because that's how long resale decisions actually take.
Standard setups go live in about 7 days. From you we need your portal lead sources, how you record listings today (even a spreadsheet works), your preferred message wording, and your RERA registration details where your state requires them. We build, test and hand over — your team doesn't need any technical work.
Yes — that's one of the main reasons broker offices set this up. Incoming leads can be assigned round-robin or by locality, each agent sees and works their own pipeline, and the owner sees everyone's. When someone is on leave or leaves the firm, their leads stay in the system instead of on their phone.
Have a different workflow in mind?
Related pages & tools
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